Automate accounts payable from inbox to ledger
Accounts payable teams spend their time re-typing invoice numbers, totals, tax lines and line items, then matching them against bank statements. PDF Vector reads those documents for you and returns clean data your workflow can check and post.
Use the Invoice APIs for vendor invoices and receipts, the Bank Statement APIs for reconciliation, and Document Extract with your own JSON Schema for anything else, such as purchase orders or delivery notes. Every API accepts PDFs, scans, photos, Word and Excel files.
A typical accounts payable workflow
- 1
Capture invoices
Trigger on a new email attachment, a file in Google Drive or Dropbox, or an upload in your app, and send the file or its URL to PDF Vector.
No-code integrations - 2
Extract invoice data
Invoice Extract returns vendor, invoice number, dates, currency, totals, tax and line items as JSON that matches your schema, ready for QuickBooks, Xero or your ERP.
Invoice Extract API - 3
Check and route
Validate totals against line items, look up the PO number, and use Invoice Ask for one-off questions such as payment terms or the due date.
Invoice Ask API - 4
Reconcile payments
Parse bank statements into transactions and balances, then match payments to posted invoices.
Bank Statement Extract API
APIs for this workflow
- Invoice Parse APIExtract line items, totals, and vendor details from invoices (from 6 credits/page)
- Invoice Extract APIExtract structured invoice data for automated bookkeeping (from 6 credits/page)
- Invoice Ask APIAsk questions about invoices to find amounts and terms (from 6 credits/page)
- Bank Statement Parse APIParse bank statements to extract transactions and balances (from 6 credits/page)
- Bank Statement Extract APIExtract transaction data into structured JSON for analysis (from 6 credits/page)
- Document Extract APIExtract structured JSON data from documents using a schema (from 2 credits/page)
Free tools and automation
- Bank Statement ConverterConvert a statement to Excel or CSV for free.
- JSON Schema EditorDesign the invoice schema your ERP expects.
- ZapierInvoice actions inside your Zaps.
- MakeInvoice modules for Make scenarios.
- n8nThe PDF Vector community node for n8n.
- Workflow templatesReady-made invoice and statement workflows.
Guides
Frequently asked questions
- Which invoice fields can PDF Vector extract?
- Any field you describe in your JSON Schema. Typical schemas cover vendor name and address, invoice and PO numbers, invoice and due dates, currency, subtotal, tax, total, and line items with description, quantity, unit price and amount.
- Does it work with scanned or photographed invoices?
- Yes. Scans and photos are read with OCR on the Pro and Max model tiers, which also handle handwriting and complex layouts.
- Can I connect it to QuickBooks or Xero?
- PDF Vector returns JSON, and the Zapier, Make and n8n integrations let you map that JSON into accounting tools such as QuickBooks or Xero, or into a spreadsheet for review.
- Are invoices kept?
- Files are never stored permanently or used for training, and data is encrypted in transit and at rest. Files from failed requests on the shared General Instance are kept encrypted for up to 14 days to diagnose the failure, then deleted automatically.